MEETING MINUTE 1

Location: Career Services Office

Time: 2:00pm - 4:00pm

Date: 15 April 2019

Meeting Objectives:

Initial introduction of group member to clients from Padini. Addressing questions from given specs requirement (SRS) to establish a clear understanding of the project requirements.

 

TIME

Agenda Details

2:10pm

Exchange contact details with client

2:30pm

Group introduction to client

3:00pm

Client explained project requirements

3:30pm

Q&A session

3:45pm

Group leader set up WhatsApp group with client

 

MEETING MINUTE 2

Location: Level 4 Lecture Hall 1

Time: 10:00am - 10:20am

Date: 18 April 2019

Meeting Objectives:

Group members discussed research topics.

 

 Time

Agenda Details

10:00am

List down areas or topics that group members are unfamiliar with

10:12am

Compile research topics

10:15am

Assign research topics to each group member

 

 

MEETING MINUTE 3

Location: Padini Warehouse at Glenmarie

Time: 1:00pm - 1:35pm

Date: 22 April 2019

Meeting Objectives:

Group members visits the warehouse to understand the flow of operation.

 

 Time

Agenda Details

1:00pm

Meet up with client at warehouse

1:10pm

Client shows group members the warehouse pick up operation

1:15pm

Client explains flow of pick up operation

1:18pm

Q&A session with client

1:20pm

Client shows group members the sorting rack on second floor

 

MEETING MINUTE 4

Location: Level 4 Lecture Hall 1

Time: 10:05am - 10:35am

Date: 25 April 2019

Meeting Objectives:

Group leader assign roles and responsibilities to group member.

 

Time

Agenda Details

10:05am

Group members discussed which roles are needed for project

10:07am

Each group members are assigned to a role

10:10am

Determine tasks to complete for upcoming checkpoint

10:28am

Assign tasks to each group member

10:33am

Note down date for upcoming checkpoint with client

 

 

MEETING MINUTE 5

Location: Level 9 Lecture Theater 1

Time: 11:20am - 12:00pm

Date: 8 May 2019

Meeting Objectives:

Lecturer updates group members on changes in project scope.

 

Time

Agenda Details

11:20am

Establish knowledge on changes in project scope between lecturer and group members

11:30am

Q & A session between group members and lecturer regarding new project scope

11:37am

Set up date for next checkpoint meeting with client

11:56am

Research on codes needed for project

MEETING MINUTE 6

Location: Level 4 Lecture Hall 1

Time: 10:00am - 11:00am

Date: 9 May 2019

Meeting Objectives:

Discussed changes that occured to scope of project.

 

Time

Agenda Details

10:00am

Group leader explain new project scope to group members

10:25am

Group members discussing new roles that needed to be added to project

10:30am

Group leader assigning new roles to group members

10:45am

Group members update project goals

10:56am

Update new document that needed to be included in project charter

 

 

MEETING MINUTE 7

Location: Level 9 Room 101

Time: 1:00pm - 2:00pm

Date: 13 May 2019

Meeting Objectives:

Completing use cases, functional requirements and WBS structure

 

Time

Agenda Details

1:00pm

Group member completing project use case

1:23pm

Group member completing functional requirements

1:40pm

Group member completing WBS structure

 

MEETING MINUTE 8

Location: Level 5 Room AV

Time: 10:05am - 12:00pm

Date: 13 May 2019

Meeting Objectives:

Group member present progress report to client, then, discussed about front end system and documentation issues with lecturer.

 

Time

Agenda Details

10:05am

Group member present progress report to client

10:15am

Group member explains action plan and main systems

10:23am

Q&A session between client and group member

11:00am

Group members and client discussed type of barcode that Padini warehouse is using

11:23am

Client contact IT technician to enquire about type of languages and type of database that the company is currently using

11:40am

Group members discussed about front end system and documentation issues with lecturer

11:50am

Group members states what to achieve before checkpoint 2 to client

 

MEETING MINUTE 9

Date:

15 April 2019

Time:

2:00pm - 4:00pm

Location:

Career Services Office

Objective:

Initial introduction of group member to clients from Padini. Addressing questions from given specs requirement (SRS) to establish a clear understanding of the project requirements.

 

Attendance: All Members

 

Agendas:

1. Exchange contact details with client

2. Group introduction to client

3. Client explained project requirements

4. Q&A session

5. Group leader set up WhatsApp group with client

Notes:

1. Send client and lecturer additional documents

Action Items:

1. Serene update each member’s role

MEETING MINUTE 10 

 

Date:

18 April 2019

Time:

10:00am - 10:20am

Location:

Level 4 Lecture Hall 1

Objective:

Group members discussed research topics.

 

Attendance: All members

 

Agendas:

1. List down areas or topics that group members are unfamiliar with

2. Compile research topics

3. Assign research topics to each group member

Notes:

1. Set the next meeting date with group members on WhatsApp group chat.

Action Items:

1. A list of research topics are completed.

2. Serene and June are assigned to research more about Arduino and Rasberi Pi codes.

3. Wai Kit and Shen are assigned to research about put-to-light warehouse management systems in the market.

 

 

MEETING MINUTE 11

Date:

22 April 2019

Time:

 

1:00pm - 1:35pm

 

Location:

Padini Warehouse at Glenmarie

Objective:

Group members visits the warehouse to understand the flow of operation.

 

Attendance: All members

 

Agendas:

1. Meet up with client at warehouse

2. Client shows group members the warehouse pick up operation

3. Client explains flow of pick up operation

4. Q&A session with client

5. Client shows group members the sorting rack on second floor

Notes:

1. Draft an idea on how put-to-light and pick-from-light system will fit with the shelves available in Padini’s warehouse.

2. Set the next meeting date with group members on WhatsApp group chat.

Action Items:

No action items.

MEETING MINUTE 12

Date:

25 April 2019

Time:

10:05am - 10:35am

Written by:

June Yap Yi Pei

Location:

Level 4 Lecture Hall 1

Objective:

Group leader assign roles and responsibilities to group member.

Attendance: All members

 

Agendas:

1. Group members discussed which roles are needed for project

2. Each group members are assigned to a role

3. Determine tasks to complete for upcoming checkpoint

4. Assign tasks to each group member

5. Note down date for upcoming checkpoint with client

Notes:

1. Set the next meeting date with group members on WhatsApp group chat.

2. Upload assigned task list to shared Google Docs folder.

3. Contact lecturer and to set up first checkpoint date.

Action Items:

1. Serene and June are assigned as backend developer.

2. Wai Kit and Shen are assigned as frontend developer.

MEETING MINUTE 13

 

Date:

8 May 2019

Time:

11:20am - 12:00pm

Written by:

June Yap Yi Pei

Location:

Level 9 Lecture Theater 1

Objective:

Lecturer updates group members on changes in project scope.

Attendance: All members 

 

1. Establish knowledge on changes in project scope between lecturer and group members

2. Q & A session between group members and lecturer regarding new project scope

3. Set up date for next checkpoint meeting with client

4. Research on codes needed for project

Notes:

1. Contact lecturer on lending a book about Arduino’s code tutorial.

2. Contact peers for enquiries about Arduino projects.

3. Set the next meeting date with group members on WhatsApp group chat.

4. Note down changes in project’s scope

Action Items:

1. Updated front end development tasks are assigned to both Wai Kit and Shen.

 

MEETING MINUTE 14

Date:

9 May 2019

Time:

10:00am - 11:00am

Location:

Level 4 Lecture Hall 1

Objective:

Discussed changes that occured to scope of project.

Attendance: All members

 

Agendas:

1. Group leader explain new project scope to group members

2. Group members discussing new roles that needed to be added to project

3. Group leader assigning new roles to group members

4. Group members update project goals

5. Update new document that needed to be included in project charter

Notes:

1. Upload a roles and responsibilities document on shared Google Docs folder.

Action Items:

1. Serene and June are assigned as backend developer and research analysts.

2. Wai Kit and Shen are assigned as frontend developer and researchers.

3. Group members draft out the system’s process flow.
    

MEETING MINUTE 15

Date:

13 May 2019

Time:

1:00pm - 2:00pm

Location:

Level 9 Room 101

Objective:

Completing use cases, functional requirements and WBS structure

 

Attendance: All members

 

Agendas:

1. Group member completing project use case

2. Group member completing functional requirements

3. Group member completing WBS structure

Notes:

1. Set the next meeting date with group members on WhatsApp group chat.

Action Items:

1. An updated WBS structure

2. A list of functional requirements

3. A use case diagram

MEETING MINUTE 16

Date:

16 May 2019

Time:

10:05am - 12:00pm

 

Location:

Level 5 Room AV

Objective:

Group member present progress report to client, then, discussed about front end system and documentation issues with lecturer.

Attendance: All members

 

Agendas:

1. Group member present progress report to client

2. Group member explains action plan and main systems

3. Q&A session between client and group member

4. Group members and client discussed type of barcode that Padini warehouse is using

5. Client contact IT technician to enquire about type of languages and type of database that the company is currently using

6. Group members discussed about front end system and documentation issues with lecturer

7. Group members states what to achieve before checkpoint 2 to client

Notes:

1. Contact client about Padini’s current database structure.

2. Set the next meeting date with group members on WhatsApp group chat.

3. Hand up checkpoint 1 documents to lecturer for evaluation.

4. Send additional documents to client for review.

Action Items:

No action items

MEETING MINUTE 17

Date:

23 May 2019

Time:

10:30am - 11:40am

Location:

 The Cube

Objective:

Group member start planning and developing front end and back end system. Group is separate into two group, front end developers and back end developers.

Attendance: All members

 

Agendas:

1. Front end developers start to plan web pages needed to be developed, back end developers start to write program for Arduino.

2. Back end developers test out programs on Arduino, and conduct mini experiments. Front end developers designed web pages.

Notes:

1. Set the next meeting date with group members on WhatsApp group chat.

2. Contact client about purchasing more hardware tools to test out Arduino Mega.

Action Items:

1. Serene and June completed several projects using Arduino Mega and Arduino IDE.

2. Shen and Wai Kit developed a draft of front end web pages.

 

MEETING MINUTE 18 

Date:

 4 June 2019

Time:

9:10am - 11:00am

Location:

 Level 4 Room 101

Objective:

Understanding updated system requirements

Attendance:

 

Agendas:

1. Discuss updated system requirements.

2. Q&A session for updated system requirements

3. Update roles and responsibilities

4. Each role and responsibility were assigned

Notes:

1. Upload updated system requirements to shared Google Docs folder.

2. Set the next meeting date with group members on WhatsApp group chat.

Action Items:

1. Serene is assigned as project manager.

2. June is assigned as project lead.

3. Wai Kit is assigned as functional lead.

4. Shen is assigned as technical lead
    

MEETING MINUTE 19

Date:

 16 July 2019

Time:

12:00pm - 5pm

 

Location:

MAC Lab

Objective:

Completing A2, A3, A4, A5 documentation tasks.     

Attendance:

 

Agendas:

1. Each member complete their own assigned tasks.

2. Compile tasks completed

Notes:

1. Contact lecturer and client about checkpoint 2 appointment.

Action Items:

No action items.